Home > Vaccines > Availability and ordering of vaccines

Ordering vaccines

Needles for influenza vaccines

The FLUAD QUAD and FLUQUADRI syringes will come without needles attached.

  • FLUAD QUAD vaccines are supplied without needles.
  • FLUQUADRI needles are unattached, and included separately with the vaccines.
  • The last 10% of AFLURIA QUAD vaccines arriving in New Zealand will not have needles attached. You will be advised on the HCL website of the change.

Influenza vaccine ordering is handled by Healthcare Logistics (HCL).

Online (preferred option): www.hcl.co.nz
Fax order form (faxed and emailed orders incur a $10 handling fee): 0508 408 358

Enquiries: Email: Flu@healthcarelogistics.co.nz, or Phone: 0508 425 358

2022 Cost of the influenza vaccine

The vaccines cost $11.00 (excl. GST) per dose. For people eligible for funded influenza vaccine, the vaccine is free (i.e. no vaccine cost and no administration service cost to the person). General practices and some pharmacies can claim for the cost of the vaccine and the immunisation benefit for administration of a funded influenza vaccine to an eligible individual via the usual Sector Services process

Note: Claims can only be made when the vaccine is given during the funded Influenza Immunisation Programme. If given concomitantly with the COVID-19 vaccination, providers can claim both the Immunisation Subsidy and the COVID-19 administration fee.

Influenza vaccine is still available following the funded period, however, all patients will have to pay for it.

How much is the immunisation subsidy?

  • General practices: $23.20 (excl. GST)
  • Community pharmacies: $21.23 (excl. GST)

Order and delivery charges

  • Faxed or emailed orders incur a manual order processing fee of $10 per order.
  • Orders for AFLURIA QUAD that are less than the minimum quantity of described in the table below will incur a $25 small order delivery fee.
  • Orders for AFLURIA QUAD JUNIOR will incur a $25 small order delivery fee if they are not added to an AFLURIA QUAD order that meets the minimum quantity.

Minimum order requirements

AFLURIA QUAD minimum order quantites
    60 doses
      March–May
      30 doses
        June – July
        20 doses
        August
        10 doses
        September onwards

        Polystyrene chilly bins

        To reduce wastage when ordering, please consider your expected usage. You willbe asked to order in full chilly bin quantities for initial orders of AFLURIA QUAD.

        Influenza vaccine stock damaged in transit

        Influenza vaccine damaged in transit may be returned to Healthcare Logistics for destruction. Please contact Healthcare Logistics 0508 425 358 before returning.

        The shelf life of the influenza vaccine

        All influenza vaccines are marked with an expiry date that should be checked before vaccine administration.

        Cold Chain

        The vaccines must be stored between +2°C and +8°C at all times. They must not be frozen.

        Temperature-monitored chilly bins must be used if vaccines are temporarily stored outside the vaccine refrigerator or being transported. Refer to the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017 (2nd Edition) (available at www.health.govt.nz/coldchain).

        If vaccines have been stored outside the required temperature range, quarantine the vaccines and contact your Immunisation/Cold Chain Coordinator.

        Temperature logging devices

        A temperature logging device and instructions may be included with your order.

        Refunds for unused/expired funded influenza vaccine

        • Please ensure you continue to have influenza vaccine stock available until 31 December for those who are eligible for influenza vaccination.
        • One refund will be available for a total of 10 doses of unused AFLURIA QUAD and/or one dose of unused AFLURIA QUAD JUNIOR from any one account. To be eligiblefor a refund, the unused stock must be returned prior to 31 January 2023. ContactHealthcare Logistics on 0508 425 358 to request a Return Authorisation.