Recording influenza vaccinations on the National Immunisation Register
The National Immunisation Register (NIR) is a national database, held by the Ministry of Health (the Ministry). The NIR records National Immunisation Schedule vaccinations given to children and some Schedule vaccines given to adults, such as influenza vaccinations. The Ministry and District Health Boards use the NIR to help monitor vaccination coverage, including vaccination of those aged 65 years or older and pregnant women, assess protection against diseases such as influenza, and plan future population health programmes.
The following points are useful for informing your patients about the NIR
- The NIR provides an accurate record of a person’s vaccination history, to help with their ongoing heath care even if they change doctors, and to help the Ministry measure vaccination coverage across the whole population
- The NIR records a person’s NHI number, name, gender, address, date of birth and vaccination information
- Only authorised professionals will see, use or change the information
- Information that does not identify individuals may be used for research or planning
The NIR leaflet (HE2423) informs adults about the NIR. Leaflet pads can be ordered from www.healthed.govt.nz.
Influenza coverage reports by District Health Board (DHB), Primary Health Organisation (PHO), age, ethnicity and deprivation are available for providers, including general practice, with access to the Business Objects NIR Datamart.
Recording adult influenza vaccination, including pregnant women, on the NIR in:
The NIR and Practice Management Systems (PMS) record all influenza vaccinations given in general practice for all age groups and for pregnant women. To record an adult’s influenza vaccination information on the NIR select the opt-on button on your PMS.
To help avoid errors in recording influenza on the NIR:
- Ensure you have the most up-to-date PMS software version
- Send a list of all the vaccinators and general practitioners (GPs) who will deliver the influenza vaccine in your practice to your local DHB NIR administrator before the beginning of the influenza season to ensure they are entered into the system
- Vaccinators should validate the vaccinee’s address in all address fields before they are messaged to the NIR
- The provider should be noted as the “GP” and the nurse or “GP” who administers the vaccine as the “vaccinator”
- All funded influenza vaccinations should be recorded on the NIR.
- For adults wanting to opt off the recording of their influenza vaccination on the NIR please leave the opt-on/off fields blank. The vaccination information will only be recorded on your PMS and will not be sent to the NIR
Note: the NIR programme does not schedule influenza vaccinations and identify overdue influenza vaccinations in the Overdue Tasks report as it does for the childhood vaccinations.
Pharmacist vaccinators use the NIR web application ImmuniseNow to check vaccinees’ immunisation history and record influenza vaccinations on the NIR. If the person is already registered on the NIR, a notification will be sent to their general practice advising that an influenza vaccination has been given by a pharmacist.
ImmuniseNow provides three options for pharmacist vaccinators to select when entering an influenza vaccination:
- Influenza - Unfunded
- Influenza - Pregnant woman
- Influenza - Over 65
Instructions for entering funded influenza vaccination into ImmuniseNow
Individuals aged 13–15 years inclusively
- Complete an NIR3 Notification form (see link below) and send to your local DHB NIR administrator.
Individuals aged 16–64 years inclusively
- Select the Unfunded option in ImmuniseNow. This will ensure the vaccine is entered onto the NIR.
- Select the Pregnant woman option in ImmuniseNow.
Individuals aged 65 years or older
- Select the Over 65 option in ImmuniseNow.
Other influenza vaccination settings
The Ministry is working towards expanding access to immunisation records as part of the development of the National Immunisation Solution for other influenza vaccination settings such as DHB staff health clinics.
Occupational health providers are expected to notify a person’s general practice when they have administered an influenza vaccine so their records can be updated.
For questions about recording influenza vaccination on:
- The NIR, please contact your DHB NIR administrator or contact the Ministry of Health Support team 0800 855 066, select option 5 and then option 3
- ImmuniseNow, contact the Ministry of Health Support Team (details above)
- Your general practice or pharmacy PMS, please contact your vendor directly