Ordering and storage

Influenza vaccine ordering is handled by Healthcare Logistics (HCL). You can order in two ways:

Online (referred option, registration required): www.hcl.co.nz
Fax order form to: 0508 408 358

Enquiries can be made by calling: 0508 425 358

Cost of the influenza vaccine

The vaccine costs $9.00 (excl. GST) per dose. For people eligible for funded influenza vaccine, the vaccine is free (i.e. no vaccine cost and no administration service cost to the person). General practices can claim for the cost of the vaccine and the immunisation benefit for administration of a funded influenza vaccine to an eligible individual via the usual Sector Services process.

Note: Claims can only be made when the vaccine is given during the funded influenza Immunisation Programme, usually March to 31 December 2018.

Influenza vaccine is still available following the funded period, however, all patients will have to pay for it.

How much is the immunisation subsidy?

$20.51 (excl. GST)

Delivery charges?

There are no delivery charges.

Minimum order requirements?

The total influenza vaccine order must meet minimum quantities as follows:

  March April May June July Aug-Dec
  Min 60 doses Min 60 doses Min 60 doses Min 30 doses Min 20 doses Min 10 doses

Small surgeries struggling to meet the minimum dose requirements, please contact HCL on 0508 425 358.

Notes for providers:

  • Please base INFLUVAC® (trivalent) stock on your known population of children aged under 3 years, i.e. aged 6–35 months, who are eligible for funded influenza vaccination. FLUARIX® TETRA is out of stock and has been replaced with INFLUVAC® (trivalent vaccine).
  • Please consider your refrigerator capacity and the addition of Zostavax® to the National Immunisation Schedule on 1 April 2018.

Influenza vaccine chilly bins

Influenza vaccine chilly bins cannot be recycled. To reduce wastage when ordering, please consider your expected usage. A small bin holds 60 doses, a medium chilly bin holds up to 120 doses, a large bin holds up to 180 doses, the extra-large bin holds up to 500 doses.

Vaccine availability

FLUARIX® TETRA is out of stock and has been replaced with INFLUVAC® (trivalent vaccine) for children aged under 3 years, i.e. aged 6–35 months.

INFLUVAC® TETRA is available for adults and children aged 3 years or older.

Please do not organise clinics before your vaccine stock has arrived.

Influenza vaccine stock damaged in transit

Influenza vaccine damaged in transit may be returned to Healthcare Logistics for destruction. Please contact Healthcare Logistics 0508 425 358 before returning.

Refund for unused/expired funded influenza vaccine

One refund will be available for a total of 10 doses of unused INFLUVAC® TETRA and/or one dose of unused FLUARIX® TETRA from any one account. Return arrangements for INFLUVAC® will be advised before the end of the season. To be eligible for a refund, the unused stock must be returned prior to 31 January 2019. Please ensure you continue to have influenza vaccine stock available until 31 December for those who are eligible for influenza vaccination.

Contact Healthcare Logistics on 0508 425 358 to request a Return Authorisation.

The shelf life of the influenza vaccine 

All influenza vaccines are marked with an expiry date that should be checked before vaccine administration.

Cold Chain

The vaccines must be stored between +2°C and +8°C at all times. They must not be frozen.

Temperature-monitored chilly bins must be used if vaccines are temporarily stored outside the vaccine refrigerator or being transported. Refer to the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017 (available at www.health.govt.nz/coldchain).

If vaccines have been stored outside the required temperature range, quarantine the vaccines and contact your Immunisation/Cold Chain Coordinator.

Temperature logging devices

A temperature logging device and instructions may be included with your order.