Ordering and storage

 Influenza vaccine order form

Vaccine availability

Influenza vaccine brand Influenza vaccine eligibility by brand  

FLUAD® QUAD

  • Funded for adults aged 65 years or older

UPDATES 15 April:

  • Ineligible adults aged 65 and over can purchase FLUAD QUAD

  • Occupational vaccinators can purchase FLUAD QUAD for workplace vaccination of adults aged 65 years or older

UPDATE 30 April:

  • The minimum order quantity will return to 60 doses when the other influenza vaccines start being distributed, around 10 May.

  • The June FLUAD QUAD and AFLURIA QUAD minimum order quantity has increased to 60 doses

Vaccination of eligible adutls aged 65 years or older began 14 April

  • FLUAD QUAD is only approved for use in adults aged 65 yeras or older.

  • In the North Island, FLUAD QUAD is out of stock. 

    • North Island providers now need to order AFLURIA QUAD for adults aged 65 years or older.

AFLURIA® QUAD

  • Funded vaccine for eligible children aged 5 or older and adults

UPDATE 22 April:

  • The June FLUAD QUAD and AFLURIA QUAD minimum order quantity has increased to 60 doses

  • Vaccination of individuals aged under 65 years began on 17 May 2021.

  • In the North Island, AFLURIA QUAD is now the vaccine to order for adults aged 65 years or older as FLUAD QUAD is out of stock.

INFLUVAC® TETRA

  • Funded vaccine for eligible children aged 3–4 years

UPDATE 22 April:

  • The refund for INFLUVAC TETRA increased from one dose to five unused doses

 

  • Vaccination of individuals aged under 65 years began on 17 May 2021.

AFLURIA® QUAD JUNIOR

  • Funded vaccine for infants and children aged under 3 years, i.e. 6–35 months

UPDATE 22 April:

  • The refund for AFLURIA QUAD JUNIOR increased from one dose to five unused doses

  • Vaccination of individuals aged under 65 years began on 17 May 2021.

Ordering needles for influenza vaccines

The AFLURIA QUAD and FLUAD QUAD vaccines for 2021 will be supplied without needles.

  • Influenza vaccine needles need to be purchased separately, they are available from EBOS Healthcare, Amtech Medical or pharmacy wholesalers.
    • The needles will be available to order from 15 March and will be distributed in the lead up to the programme start date.
  • There are different needles for FLUAD QUAD and AFLURIA QUAD.
    • The order codes are described in the table below, it is important to use the correct code for the needles you want to order.
  • The price to purchase needles for FLUAD QUAD and AFLURIA QUAD is $4.60 (excl. GST) per box of 100 needles.
Influenza vaccine Pharmacode EBOS order code Brand name Pack size
FLUAD QUAD 2605627 21122020 BD
Hypodermic needle
24g x 1'' (purple)
100 needles per box
AFLURIA QUAD 2605619 21122019 BD
Hypodermic needle
25g x 5/8'' (orange)
100 needles per box

Seqirus has ordered adequate supplies of needles to support the Influenza Immunisation Programme.

EBOS Healthcare

Phone (primary care): 0800 105 501
Website: eboshealthcare.co.nz

Amtech Medical

Phone: 0800 268 324
Websiteamtech.co.nz

Influenza vaccine ordering is handled by Healthcare Logistics (HCL).

Online (preferred option): www.hcl.co.nz
Fax order form (faxed and emailed orders incur a $10 handling fee): 0508 408 358
Enquiries:

Cost of the influenza vaccine

The vaccines cost $9.00 (excl. GST) per dose. For people eligible for funded influenza vaccine, the vaccine is free (i.e. no vaccine cost and no administration service cost to the person). General practices and some pharmacies can claim for the cost of the vaccine and the immunisation benefit for administration of a funded influenza vaccine to an eligible individual via the usual Sector Services process.

Note: Claims can only be made when the vaccine is given during the funded Influenza Immunisation Programme.

Influenza vaccine is still available following the funded period, however, all patients will have to pay for it.

How much is the immunisation subsidy?

  • General practices: $22.57 (excl. GST)
  • Community pharmacies: $20.66 (excl. GST)

Order and delivery charges

  • Faxed or emailed orders incur a manual order processing fee of $10 per order.
  • Orders for AFLURIA QUAD or FLUAD QUAD that are less than the minimum quantity of described in the table below will incur a $25 small order delivery fee.
  • Orders for INFLUVAC TETRA and/or AFLURIA QUAD JUNIOR will incur a $25 small order delivery fee if they are not added to an AFLURIA QUAD or FLUAD QUAD order that meets the minimum quantity.

Minimum order requirements

The minimum order requirements for AFLURIA QUAD and FLUAD QUAD are as follows

 

AFLURIA QUAD and FLUAD QUAD

Minimum order quantities

  Chilly bin sizes for FLUAD QUAD

March–May

  • From 15 March–21 April minimum order quantity was 60 doses
  • On 22 April the minimum order quantity was temporarily reduced to 30 doses while only FLUAD QUAD is being dispatched.

UPDATES 30 April:

  • The minimum order quantity is currently 30 doses and will return to 60 doses when the other influenza vaccines start being distributed, around 10 May.
Please order FLUAD QUAD in full bin quantities

North Island
FLUAD QUAD is not available for order in the North Island

South Island
60, 80 or 200 doses

June

UPDATE 22 April:

  • The June minimum order quantity has increased to 60 doses
   

July

30 doses

 

August

20 doses

September onwards

10 doses

Order requirements for AFLURIA QUAD JUNIOR

AFLURIA QUAD JUNIOR does not have minimum order quantities.

Polystyrene chilly bins

To reduce wastage when ordering, please consider your expected usage. You will be asked to order in full bin quantities for initial orders of FLUAD QUAD:

A small bin holds 6 packs (i.e., 60 doses), the medium chilly bin used in the South Island holds 8 packs (i.e., 80 doses) whereas the medium bin used in the North Island holds 10 packs (i.e., 100 doses), a large bin holds 20 packs (i.e., 200 doses), and the extra-large bin used for North Island customers only holds 30 packs (i.e., 300 doses). 

Influenza vaccine stock damaged in transit

Influenza vaccine damaged in transit may be returned to Healthcare Logistics for destruction. Please contact Healthcare Logistics 0508 425 358 before returning.

The shelf life of the influenza vaccine 

All influenza vaccines are marked with an expiry date that should be checked before vaccine administration.

Cold Chain

The vaccines must be stored between +2°C and +8°C at all times. They must not be frozen.

Temperature-monitored chilly bins must be used if vaccines are temporarily stored outside the vaccine refrigerator or being transported. Refer to the National Standards for Vaccine Storage and Transportation for Immunisation Providers 2017 (2nd Edition) (available at www.health.govt.nz/coldchain).

If vaccines have been stored outside the required temperature range, quarantine the vaccines and contact your Immunisation/Cold Chain Coordinator.

Temperature logging devices

A temperature logging device and instructions may be included with your order.

Refunds for unused/expired funded influenza vaccine

Funded influenza vaccines

  • Please ensure you continue to have influenza vaccine stock available until 31 December for those who are eligible for influenza vaccination.

UPDATE 22 April: the refund for INFLUVAC TETRA and/or AFLURIA QUAD JUNIOR increased from one dose to five unused doses (see below)

  • One refund will be available for up to a total of 10 doses of unused AFLURIA QUAD and/or 10 doses of unused FLUAD QUAD and/or one dose five doses of unused INFLUVAC TETRA and/or one dose five doses of unused AFLURIA QUAD JUNIOR.